Merakey Jobs

MDW Associatesis looking for an early career

Imaging and Operations Specialistto support federal agency records information management (RIM) efforts in Alexandria, VA.

The

Imaging and Operations Specialistmay perform a combination of some or all of the following duties:

Summary/Description:

All agency business functions produce records that must be maintained throughout their lifecycle. Records are comprised of administrative, mission, and policy documents. They have varying degrees of sensitivity. Few of the agency's holdings have permanent electronic retention, but several collections must be maintained for decades. The Imaging Specialist will collaborate with Functional, IT and the RIM team to integrate imaging solutions and implement strategies for preserving the integrity of digital images over time.

The

Imaging and Operations Specialistmay perform a combination of some or all of the following duties:

• * MUST BE WILLING TO WORK AT CUSTOMER SITE *

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``` - Digitize paper records using Office of the Assistant to the Secretary of Defense for Privacy, Civil Liberties and Transparency guidelines, ensuring clarity, legibility, and data accuracy. - Establish protocols to ensure data integrity is maintained throughout the digitization process. - Implement security measures to safeguard sensitive information, including encryption and access control. - Categorize digitized records according to a standardized and easily navigable system. - Apply metadata tags to facilitate quick and accurate retrieval of specific records. - Institute rigorous quality control checks at various stages to validate the accuracy and completeness of digitized records. - Assess the current scanning equipment and digitize paper records on site. Other associated tasks may be performed on a hybrid work schedule. - Assess the current scanning equipment to determine if it meets Office of the Assistant to the Secretary of Defense for Privacy, Civil Liberties and Transparency requirements for digitization. - Identify any gaps or areas of improvement in the existing scanning capabilities. - Ensure seamless digitization hardware and software integration with existing RIM systems. - Implement measures to handle fragile or oversized documents carefully during the scanning process. - Apply appropriate file formats and compression techniques to optimize storage and retrieval. - Implement a feedback loop for continuous improvement based on quality control findings. - Support the creation of a Quality Management Plan that ensures the digitization of temporary and permanent records meets Quality Assurance and Quality Control guidelines per 36 CFR 1236.44 and 1236.46. - Establish digitization procedures that include gathering and preserving metadata, validating digitization, and disposing of source records. - Train the RIM team on the digitization procedures and Quality Management Plan.

Required Education and Experience/Skills:

• Bachelor's Degree required
• Must be a self-started willing to accomplish necessary, but important tasks
• Must have experience in imaging technologies, specializing in efficient digitization, metadata organization, and strategic workflow integration
• Must be proficient in using advanced scanning equipment and software to physical documents into digital formats
• Must be willing to learn about associating metadata with digitized images for efficient indexing, searchability, and retrieval

Clearance Requirements:

• Candidates for this role must hold an active DoD Secret security clearance

Company Description

Incorporated in 2012, MDW is a small business headquartered in Northern VA with employees throughout the US. We provide Federal government clients with consulting, management services, advisory and assistance services, decision support, strategic planning, process planning and improvement, task execution and metrics an lysis. Our mission is to make our clients more successful by providing honest assessments, exceptional analysis, prudent advice, direct communication, and hard work.

Our core capabilities include:

• Strategic Planning
• Cost Estimating
• Budget Programming and Justification
• Budget Execution
• Acquisition Management
• Financial Systems Support and Integration

MDW Associates, LLC ("MDW") is an equal opportun