Job Information
Aston Carter Project Administrator in Anchorage, Alaska
Job Title: Project Administrator
Job Description
A large construction company is looking to hire a Project Administrator for a job starting in April in Anchorage, Alaska, for a 7-month contract role. This is a 100% onsite position with working hours from 7 a.m. to 3:30 p.m. This role provides full administrative support to marine construction and/or dredging job/project sites. It requires some travel and the ability to move and support various projects within the region. The position demands proven administrative and computer skills with a high level of accuracy and attention to detail. The successful candidate will demonstrate initiative, problem-solving, and multitasking skills, maintaining strict confidentiality, professionalism, and discretion at all times.
Responsibilities
Provide administrative and clerical duties such as faxing, scanning, processing daily mail, correspondence, filing, word processing, and Excel spreadsheets.
Coordinate project team meetings.
Answer phones, forward calls, record messages, and provide follow-up as needed.
Set up field office, housing, and vendors for remote jobsites.
Arrange and coordinate onsite maintenance and repairs performed by outside contractors.
Manage project document control on SharePoint, including preliminary notices, conditional lien waivers, change orders, permanent materials purchase orders, correspondences, RFIs, and subcontracts.
Order and manage office supplies and assist with submitting purchase requisitions.
Process project-related accounts payable invoices.
Review field timecards.
Manage and track subcontractor certified payroll.
Assist project personnel in preparation of payment accruals, permanent material purchase orders, change orders, cost reports, and small business reporting.
Conduct new hire onboarding and coordinate trainings.
Act as an HR liaison between field and corporate office, submitting federal contract compliance reports for the prime contractor and all subcontractors on the project.
Assist in preparation of subcontracts and management of subcontractor requirements, including review of certificates of insurance and bonds.
Assist with good faith efforts outreach.
Essential Skills
Proven administrative and computer skills with high accuracy and attention to detail.
Strong initiative, problem-solving, and multitasking abilities.
Demonstrated ability to maintain confidentiality, professionalism, and discretion.
Proficiency in Microsoft Office, especially Excel.
Experience with document control and project coordination.
Experience with onboarding and offboarding processes.
Travel coordination experience.
Experience in collecting Union timecards.
Additional Skills & Qualifications
3-5 years of experience working in a construction environment.
Experience with CMIC, Timecards, human resources, administration, project administration, scheduling meetings, invoicing, reporting, payroll, LCP tracker, and Aconex.
Work Environment
This position will be based in a double-wide trailer at the Port of Alaska near Anchorage. The restroom is located in a separate building. The Project Administrator will work closely with skilled trade workers coming on and off the job site.
Pay and Benefits
The pay range for this position is $30.00 - $34.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Anchorage,AK.
Application Deadline
This position is anticipated to close on Mar 5, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.