Merakey Jobs

Sr. Secretary - Biological Sciences Bowling Green State University Salary: $17.22 - $18.81 Hourly Job Type: Full-Time Division: A&S Dean Opening Date: 02/04/2025 Location: Main Campus (BG), OH Job Number: BGSU00675 Department: A&S Dean Closing: 2/25/2025 11:59 PM Eastern Summary Serves as Undergraduate/Department Secretary to the Department of Biological Sciences. Assists with academic year course schedule development (entering in CSS and proofing semester schedules). Creates and maintains department website. Registers students, updates registration information, and confirms class rosters. Maintains inventories and orders supplies, textbooks, and seminar items as needed. Maintains confidential files, retrieves information in database systems, and runs reports needed as necessary. Trains and directs student employees. Prepares correspondence as necessary. Maintains office equipment. Manages and monitors seminar calendar and classroom calendar. Creates, monitors and generates final reports for course/faculty evaluations. Maintains department incoming/outgoing email account. Responds to inquiries for departmental information requests. Registers Textbooks/course information into Verba. Essential Functions • Prepares and/or transmits written correspondence (e.g. handouts, exams, reports, mailing lists) through email, fax or hard copy. • Discreetly screens/handles confidential phone calls, redirects to appropriate parties. Answers main phone line for the department and retrieves voicemail system. • Works closely with staff from other University offices. • Collaborates with supervisor and department staff for opportunities to improve & make changes to office policies & procedures. • Maintains inventories; orders supplies, calls for copier repairs, and orders textbooks • Develops and maintains department website • Manages database systems. Maintains confidential files. Queries databases and runs departmental reports. • Enters classes in CSS and proofs schedules for accuracy. • Provide training and direction to student employees. • Maintains all wait lists for Biological Science courses. Add students to classes according to academic need/timing. • Handles enrollment and processing of independent studies, directed readings, and internships • Maintains even enrollment across class sections. • Entering of Experiential Learning (internships) using OnBase • Software Systems used: CSS, Verba, Live25, OnBase Minimum Qualifications The following Experience is required: • One year related experience required The following Education is required: • High school diploma or GED required Additional Information Knowledge, Skills, and Abilities: • Knowledge of basic mathematical skills • Knowledge of basic reading skills • Ability to carry out verbal and/or written instructions • Ability to effectively communicate, verbally and written • Detailed-oriented and highly accurate • Ability to work in changing environment • Ability to work effectively in a team environment • Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately • Ability to coordinate or lead others in accomplishing work activities • Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query • Ability to query, run reports and modify data in financial systems • Ability to access and maintain document imaging systems, including scanning and filing documents • Ability to operate computers and peripheral equipment such as printers • Ability to draft office correspondence Required Documents to Upload to Application: Cover Letter and Resume BGSU does not offer H-1B or other work authorizati