Merakey Jobs

Title:

Administrative Assistant

Belong. Connect. Grow. with KBR!

KBR’s National Security Solutions team provides high-end engineering and advanced technology solutions to our customers in the intelligence and national security communities. In this position, your work will have a profound impact on the country’s most critical role – protecting our national security.

KBR is seeking an Administrative Assistant to perform a variety of administrative duties providing mission support in one or more functions or business areas within the customer offices. The nature of Administrative Assistant work encompasses various transactional activities and requires general knowledge of basic administrative processes, to moderately complex, and very complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements.

Why Join Us?

• Innovative Projects: KBR’s work is at the forefront of engineering, logistics, operations, science, program management, mission IT and cybersecurity solutions.

• Collaborative Environment: Be part of a dynamic team that thrives on collaboration and innovation, fostering a supportive and intellectually stimulating workplace.

• Impactful Work: Your contributions will be pivotal in designing and optimizing defense systems that ensure national security and shape the future of space defense.

Work Environment:

• Location: On-site

• Travel Requirements: Minimal

• Working Hours: Standard

Key Responsibilities:

• Support the day-to-day business process and operations of the office.

• Recommend innovative processes to improve the efficiency and effectiveness of the office

• Compose written communication in response to complex customer queries

• Prepare routine status reports and track office-related metrics

• Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites

• Attend meetings, events, and forums

• Assist in maintaining inventories, records, and receipts

• Coordinate office renovations and relocation activities

• Support action items and assist in the coordination of responses, to include:

• Assign actions to appropriate personnel

• Follow-up on open/pending actions

• Coordinating responses in a clear, organized manner for senior management review

• Provide status reports

• Participate at customer TIER meetings

• Maintain a 'Schedule of appointments for assigned personnel

• Support daily office management functions, such as:

• Place, answer, transfer, and screen phone calls to appropriate personnel

• Follow-up on all messages to ensure adequate resolution of issues or concerns

• Assist with ordering supplies/equipment and arranging for office equipment repairs

• Support the management of mail within the assigned office by performing duties such as:

• Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents

• Arrange for the delivery of outgoing mail/packages with the mailroom

• Support USG travel requests and reporting

• Notify appropriate leadership and other parties of personnel absences (e.g. Individuals who will be out of the office unexpectedly due to unexpected leave, illness, etc.)

• Create and assist in the preparation and development of reports, briefings and presentations for various audiences

• Assist with event planning, attend, and facilitate meetings, workshops, conferences and working group sessions, track stat.us and milestones, and provide summary of meetings and meeting minutes when requested.

Required Qualifications:

• Active TS/SCI clearance + Poly is required

• 3-5 years of experience working within an IC/DoD supporting daily business operations as an administrative assistant

• High School Diploma OR GED Equivalent

• Oral and written communication skills sufficient to compose and deliver clear and concise responses

• Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly

• Experience in the use of Microsoft Office and standard computer applications

KBR Benefits

KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.

A t KBR, we are passionate about our people, sustainability, and our Zero Harm culture.

These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a more inclusive and diverse company. That commitment is central to our team of team’s philosophy and fosters an environment of real collaboration across cultures and locations. Our individual differences and perspectives bring enhanced value to our teams and help us develop solutions for the most challenging problems. We understand that by embracing those differences and working together, we are more innovative, more resilient, and safer.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.