Merakey Jobs

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12331449 Department

BSD MED - Genetic Medicine

About the Department

This position is the for the new Center for Chemical Biology and Therapeutics, which aims to promote interdisciplinary research and translational research to advance human medicine. The Center will organize symposiums, workshops, monthly faculty meeting to promote interdisciplinary collaboration. The Center will build a Medicinal Chemistry Core Facility to help labs on campus to develop drug candidates against the targets they are interested in. The Center will also help to establish a Chemical Biology, Biotechnology, and Therapeutics graduate program in BSD. The executive assistant will serve all three functions of the Center. The Center will be codirected by Dr. Hening Lin with help from Dr. Chuan He.

Job Summary

The Executive Assistant will perform advanced, diversified, and confidential administrative support for the co-directors of the Center.

Responsibilities

• Organizing monthly faculty meetings. This involves contacting all members to schedule the meeting, reserving rooms, ordering drink/food for the meeting, and sending out reminder emails.
• Organizing yearly symposium. This including drafting and sending emails to potential speakers, helping speakers\' travel arrangement, drafting the agenda of the symposium, handling registration and other logistics of the symposium.
• Ordering supplies for the Medicinal Chemistry Core Facility, including solvents, reagents, glassware, and other consumables.
• Prepare special reports and summaries, assists in managing daily operation of the Center, and may assist in developing administrative goals and policies.
• Manage the Center Director\'s calendar.
• Refer inquiries to the appropriate person and follows up to ensure complete and timely responses.
• Coordinates special projects as directed by the Director. Prepares write ups for recommendations for operational and administrative problems. Help manage the Center\'s budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
• Work with the Graduate School and assist the Director of Graduate Studies to manage graduate applications, coordinate visiting weekend, recruitment effort and organize faculty meetings/work-in-progress for the Chemical Biology, Biotechnology, and Therapeutics Program.
• Maintain the Center\'s calendar, exercising considerable discretion and judgment as to priorities and effective use of the Director and Medical Chemistry Core Facility Director\'s time.
• Provides confidential and high-level administrative support for a leader. Stays informed of activities relating to University programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader\'s office to University. May staff Board of Directors meetings. Relieves leaders of administrative responsibilities.
• Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. May manage a portion of the leader\'s budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

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Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

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Certifications:

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Preferr d Qualifications

Education:

• Bachelor\'s degree in relevant field.

Experience:

• Relevant administrative experience.

Preferred Competencies

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills, ability to maintain files.
• Proficiency with word processing applications, preparing presentations, spreadsheets and databases.
• Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.
• Ability to exercise sound judgment and excellent problem-solving skills.
• Attention to detail and proofreading skills.
• Ability to exercise flexibility and contribute to the overall work of the team.
• Considerable skill in working both independently and as a team member.
• Ability to take initiative.
• Familiarity with administration within a research university environment.

Application Documents

Resume/CV (req