Merakey Jobs

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GENERAL STATEMENT OF JOB This is the second of four levels in the Administrative Support series. Incumbents provide routine, and some non-routine clerical support to a department or function. Responsibilities may include collecting and reviewing data; calculating non-routine payments; scheduling meetings and appointments; making travel arrangements; updating and maintaining records and data; providing information to the public; dispatching work crews; establishing and maintaining filing systems; creating documents and correspondence; and performing the duties of the lower level. ***PLEASE NOTE: THIS POSITION WILL REMAIN OPEN THROUGH MARCH 25, 2025, OR UNTIL FILLED.***

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SPECIFIC DUTIES AND RESPONSIBILITIES Essential Functions - Answers the telephones and works at the front desk. - Organizes and maintains files, which includes establishing and maintaining filing systems; creating and maintaining confidential department/employee files; filing documents alphabetically, numerically, or by other prescribed methods. - Composes a variety of standard and/or specialized correspondence, reports, documents, applications, forms, violations, memos, and/or other applicable materials. - Makes travel arrangements; reviews and reconciles travel expenses; ensures compliance with travel policies. - Collects and reviews data for accuracy and reasonableness. - Calculates, accepts, and receipts non-routine payments. - May dispatch work crews for on-site projects. - Performs other work as required.

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MINIMUM EDUCATION AND TRAINING Education and Experience - High school graduate or equivalent and one year of office experience. - An equivalent combination of education and experience sufficient to perform the job's essential duties. License and Certifications - Some positions may require certification in their area of responsibility.

: MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED Knowledge, Skills, and Abilities:

Knowledge of: - Modern office procedures and equipment. - Recordkeeping principles. - Basic mathematical concepts. - English language, grammar, and punctuation. - Filing systems. - Customer service principles. - Computers and related software applications. Skill in: - Maintaining records and files. - Performing mathematical calculations. - Applying policies and procedures. - Preparing reports. - Providing customer service. - Using proper English, grammar, punctuation, and spelling. - Maintaining databases. - Composing, proofreading, and editing documents. - Using computers and related software applications. - Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the public, etc. sufficient to exchange or convey information and to receive work direction. Physical Requirements: The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required: - Feeling: Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, paticularly that of fingertips. - Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling. - Grasping: Applying pressure to an object with the fingers and palm. - Handling: Picking, holding, or otherwise working, primarily with the whole hand. - Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination sound. - Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. It occurs to a considerable degree and requires substantial use of upper extremities and back muscles. - Mental Acuity: Making rational decisions through sound logic and deductive processes. - Pulling: Using upper extremities to exert force to draw, haul, or tug objects in a sustained motion. - Pushing: Using upper extremities to press against something with steady force to thrust forward, downward, or outward. - Reaching: Extending hand(s) and arm(s) in any direction. - Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers. - Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely. - Standing: Particularly for sustained periods of time. - Stooping: Bending body downward and forward yby bending spine at the waist> It occurs at a considerable degree and requires full motion of the lower extremities and back muscles. - Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. - Visual ability 1: sufficient to perform an activity like preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading. - Walking: Moving about on foot to accomplish tasks, particularlyfor long distances or move from one work site to another.