Job Information
Calhoun Community College Executive Administrative Assistant to the President in Decatur, Alabama
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Executive Administrative Assistant to the President
Salary
See Position Description
Location
Tanner, AL
Job Type
Full-Time
Job Number
05895
College/Division
CCC-101010-President's Office
Opening Date
03/12/2025
Closing Date
3/26/2025 4:00 PM Central
Campus Location
Calhoun Community College
- Description{tabindex="0"}
- Benefits{tabindex="-1"}
Position Summary
Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Salary: Appropriate placement on ACCS Salary Schedule C3, Grade II: $63,547 - $88,772
Work Hours:Monday through Thursday, 7:45 a.m. - 5:15 p.m.; Friday 7:45 a.m. - 11:45 a.m.
Applicants must meet the minimum qualifications and must submit a complete application packet to be considered. A complete application consists of the following:
- Online application
- Current rsum
- Copy of college transcripts (Transcript of college work verifying degree requirement; must include degree awarded and date confirmed. Unofficial transcripts will be accepted before the deadline, but official transcripts must be received if employed.)
Application materials must provide documentation that the applicant meets all minimum qualifications. Applicants must provide information from previous employers documenting full-time related work experience if an offer is made.
Essential Duties and Responsibilities
Assist the President in administrative operations.
Manage and maintain the President's schedule.
Receive, input and process paperwork ensuring items are submitted in a timely manner.
Operate Excel or other database software to track, sort, format and analyze data for a variety of purposes including reporting and data analysis.
Create, proof and edit presentations in PowerPoint or other presentation software.
Gather reference materials for articles or speeches from a wide variety of sources and prepare speeches and presentations for the President.
Coordinate with Public Relations regarding special events.
Discern when confidentiality in work needs to be maintained and maintain that confidentiality.
Arrange conferences and staff meetings; prepare agenda, take minutes, and follow up on meeting action items.
Screen callers and visitors in accordance with predetermined policy; maintains a schedule of appointments.
Conduct studies and collect information on administrative problems; analyze findings; makes report of practical solutions.
Collect, analyze, and compare data and trends; prepare reports including observations, conclusions, and recommendations.
Alert supervisor of any issues that are in need of attention.
Recommend ways to improve processes and or procedures for more efficient operations.
Utilize computer programs to mail merge documents and create labels.
Perform all duties with professionalism.
Coordinate and assist with preparation of the yearly budgets.
Proof and edit correspondence and documents.
Input and process purchase orders as wel