Merakey Jobs

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Administrative Assistant Associate will provide administrative support to the University Advancement team, assisting with functions related to fundraising, alumni relations, and communications. Your role will involve coordinating office activities, maintaining records, and supporting the operations of advancement efforts to build strong relationships with alumni, donors, and other key stakeholders.

The Administrative Assistant Associate will directly report to the Campaign Initiatives & Alumni Engagement Director.

Responsibilities*

• Prepare routine correspondence following established procedures
• Manage the main phone line, take messages, and handle inquiries
• Perform filing, copying, faxing, and scanning
• Use mail merge for bulk email, letters, labels, and envelopes
• Order office supplies and maintaining inventory
• Make travel arrangements for team members and guests
• Process donations, prepare gift reports, and ensure documentation
• Prepare P-Card and hosting documentation for reconciliation
• Schedule appointments and manage calendars
• Secure purchase orders and process invoices
• Process People Pay requests following university policies
• Assist with planning/execution of events, including coordinating with Events and Building Services, caterers, managing reservations, preparing nametags, and attending events
• Compile and prepare basic data, charts, graphs, or tables for reports and presentation materials
• Use university CRM to input and record transaction data
• Complete special projects as assigned to support department needs

Required Qualifications*

• High school education or equivalent
• 1 or more years of administrative experience
• Proficient written and verbal skills
• Must have customer service experience

Why Work at U-M Flint?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.

Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions after 12 months of eligible service, with immediate vesting.
• Many choices for comprehensive health insurance.
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses.

Eligibility for benefits is based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility and download the Comprehensive Benefits for Faculty and Staff flier.

UM-Flint offers tuition support for eligible UM-Flint staff members. In addition, UM-Flint offers dependent tuition support (DTS) for qualified dependents of faculty and staff from all UM campuses. Information can be found at: .

Information about our vision, mission and values can be found at: https://www.umflint.edu/ chancellor/leadership-mission- vision/

University of Michigan-Flint - Plan for Diversity, Equity and Inclusion

The University of Michigan-Flint's DEI plan can be found at: 

https://www.umflint.edu/d