Job Information
Robert Half Receptionist in Honolulu, Hawaii
Description
This Office Assistant role is essential in ensuring the smooth daily operations of our non-profit organization. Your support will directly contribute to the success of programs and initiatives that make a real difference in the community. If you’re an organized, mission-driven professional excited to join a team passionate about creating positive change, we encourage you to apply today! Call us at 808-531-0800 to submit your resume. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.
Key Responsibilities:
Administrative Support: Handle clerical duties including filing, sorting, photocopying, data entry, and organizing documents to ensure an efficient workspace.
Reception Duties: Greet visitors, answer phone calls, and direct inquiries to the appropriate team members in a friendly and professional manner.
Scheduling and Coordination: Assist with scheduling meetings, organizing calendars, managing event RSVPs, and coordinating room reservations for staff.
Mail & Communication Management: Sort, receive, and send daily mail and packages, as well as manage general email correspondence for the office.
Donor and Volunteer Coordination: Maintain records of donors and volunteers (physical or digital), and support efforts such as donor communications, thank-you letters, and event planning.
Data Entry & Record Keeping: Accurately input data into organizational databases, keeping files and donor/volunteer records up-to-date and well-organized.
Event Support: Provide logistical and administrative support for events, including onsite assistance, preparation of materials, and vendor coordination.
Office Supplies and Equipment: Monitor and manage inventory of supplies and office equipment, placing orders and coordinating repairs when needed.
Team Support: Provide general administrative assistance to staff and leadership, including preparing basic reports, assembling meeting agendas, and proofreading documents.
Confidentiality & Sensitivity: Handle sensitive information, such as donor records or participant details, with the highest level of discretion and professionalism.
Special Projects: Assist with special projects related to the organization's mission, such as outreach efforts, program materials, or community events, as assigned.
Requirements
Qualifications:
Education: High school diploma or equivalent required; an associate degree in business administration, communications, or a related field is preferred.
Experience: 1-3 years of administrative or office support experience, preferably within a non-profit or community-focused environment.
Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and able to quickly learn organizational databases or donor management systems.
Interpersonal Skills: A warm, professional demeanor with the ability to work well with a diverse group of staff, volunteers, donors, and community members.
Organization & Multitasking: Exceptional detail-oriented organizational skills, with the ability to handle multiple projects and deadlines effectively.
Communication Skills: Strong written, verbal, and interpersonal communication skills, with the ability to draft professional correspondence and provide excellent customer service.
Mission-Driven Commitment: Genuine enthusiasm for supporting the mission and objectives of a non-profit organization.
Problem-Solving: Proactive approach to identifying and addressing challenges with creativity and resourcefulness.
Work Environment:
Collaborative and team-oriented work setting focused on achieving meaningful impacts in the community.
May require occasional flexibility for evening or weekend support during events or community outreach programs.
Opportunities for learning and professional development related to non-profit management.
Competitive compensation and benefits package offered, depending on experience
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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