Job Information
Robert Half Administrative Assistant in Irvine, California
Description We are seeking an Administrative Assistant to join our team in Irvine, California, specifically within the construction/contractor industry. As an Administrative Assistant, your role will be to handle inbound calls, provide customer service, conduct data entry, and manage email correspondence while also assisting the accounting department in an ad hoc capacity.
Responsibilities:
• Handle inbound and outbound calls, responding to inquiries and concerns with professionalism and courtesy.
• Provide exemplary customer service, addressing customer issues and ensuring their satisfaction.
• Perform accurate data entry, updating and maintaining customer records as needed.
• Manage email correspondence, ensuring timely and accurate responses to inquiries.
• Assist the accounting department with various administrative tasks as required.
• Utilize Microsoft Excel, Outlook, PowerPoint, and Word for various tasks and projects.
• Schedule appointments, managing calendars to ensure efficient operations.
• Perform ad hoc administrative tasks as needed to support the team. Requirements • Minimum of 1 year experience in an administrative role, preferably within the construction/contractor industry
• Proficiency in using Microsoft Office Suite applications, including Excel, Outlook, PowerPoint, and Word
• Proven experience in answering inbound calls and making outbound calls, demonstrating excellent telephone etiquette
• Strong customer service skills with a focus on delivering high-quality service to both internal and external stakeholders
• Experience in managing email correspondence professionally and efficiently
• Familiarity with data entry tasks, ensuring accuracy and attention to detail
• Ability to schedule appointments effectively, managing multiple calendars and coordinating schedules as needed
• Strong organizational skills, with the ability to multitask and prioritize work effectively
• Excellent communication skills, both written and verbal, with the ability to interact professionally with a diverse group of individuals
• Ability to work independently as well as a part of a team, showing initiative and problem-solving skills when required. TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .