Job Information
Actalent Architecture Project Admin in Maitland, Florida
Job Title: Architecture Project AdminJob Description
We are seeking an Architecture Project Admin to join our team in Orlando, FL. In this role, you will assist the design and production staff with various project requirements i,ncluding due diligence, exhibits, scheduling, and permitting. Additionally, you will handle general office duties such as answering phones, managing project number requests, and organizing office events.
Responsibilities
Review requirements of assigned work to make efficient use of resources and avoid wasted effort, notifying the project lead of any conflicts.
Adhere to daily schedules and directions from Job Captain, Project Manager, and Project Director.
Maintain a running list of project questions for review and answers by the project lead.
Collaborate with other internal departments and teams as directed.
Communicate daily with the project team.
Manage project timelines and statuses.
Handle program-specific requirements such as client-required online software.
Assist in managing the lease exhibit process and communication with clients.
Participate in the due diligence process, including filling out reports, contacting authorities, and compiling photo pages.
Assist in preparing project specifications if requested.
Maintain project cost files, client agreements, and consultant agreements.
Manage the permitting process by contacting authorities, filling out permit forms, submitting documents, and following up on permit statuses.
Maintain the submittal process, tracking, and distributing submittals and shop drawings.
Maintain the RFI process by logging, tracking, and distributing RFIs.
Organize business development projects, track business leads and potential clients, and attend networking events.
Assist the team with miscellaneous requests including administrative, project-specific, and general information.
Maintain office functionality including managing the office calendar and supplies.
Essential Skills
Proficiency in Word and Excel
Proficiency in Revit for architecture
Project coordination skills
Administrative skills
Additional Skills & Qualifications
Prior experience in an architectural or engineering office is a plus.
Self-motivated
Good communication skills
Organized
Work Environment
This new office, equipped with brand new equipment, consists of 6 employees with plans to grow by adding 2 more immediately. The work environment is relaxed, flexible, and employee-friendly, maintaining the culture of a small company with the support of a 95-year-old, 110-person firm. Employees work in the office with flexibility for personal life. Benefits include overtime pay, 6 paid holidays, 80 hours of PTO accrued annually, and discretionary summer/winter bonuses based on company performance.
Pay and Benefits
The pay range for this position is $24.00 - $27.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Maitland,FL.
Application Deadline
This position is anticipated to close on Apr 9, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.