Job Information
Louisiana Department of State Civil Service Administrative Coordinator 4 in Monroe, Louisiana
Administrative Coordinator 4
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Administrative Coordinator 4
Salary
$2,732.00 - $4,682.00 Monthly
Location
Monroe, LA
Job Type
Classified
Job Number
OPH/SP/206762
Department
LDH-Office of Public Health
Opening Date
03/11/2025
Closing Date
3/16/2025 11:59 PM Central
Description
Benefits
Questions
Supplemental Information
The Louisiana Department of Health is dedicated to fulfilling its mission through direct provision of quality services, the development and stimulation of services of others, and the utilization of available resources in the most effective manner.
LDH serves as a model employer for individuals with disabilities.
This position is located within the Louisiana Department of Health / Office of Public Health / Region 8-BRCO / Ouachita Parish
Announcement Number: OPH/SP/206762
Cost Center: 3262108008
Position Number: 129895
This vacancy is being announced as a Classified position and may be filled as a Probationary or Promotional appointment.
AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:
Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Using Data: The ability to use relevant and valid data to inform a recommendation for action.
Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.
Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions.
Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.
Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
Working with Financial Information: The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization.
NOTE REGARDING THE ADVERTISED PAY:
The actual starting salary depends on the education and experience of the selected applicant.
Please click on the below links to learn more about each job level:
State Civil Service Job Information Finder (https://apps01.civilservice.louisiana.gov/onestopjobinfo/JobView2.aspx)
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
For further information about this vacancy contact:
Shambrielle Pooler
Shambrielle.Pooler@la.gov
LDH/HUMAN RESOURCES
BATON ROUGE, LA 70821
This organization participates in E-Verify, and for more information on E-Verify, please contact DHS at 1-888-464-4218.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Three years of experience or training in clerical work.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Concepts
Function of Work:
To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties.
Level of Work:
Advanced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.
Differs from Administrative Program Specialist--A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program.
Examples of Work
The incumbent in this position manages administrative support services for the Office of Public Health (OPH) Region 8, which consists of 11 parish health units and a regional office. Work is performed under minimal supervision of the Assistant Regional Administrator and the Regional Administrator. Duties are highly complex and require a high degree of independent judgment by the incumbent. Functionally supervises parish health unit staff who perform duties as, but not limited to: purchasing, budgetary coding, financial reports, Fiscal matters, payroll, Bank of America P-Card system, postage requests, purchasing contracts for 11 health units; this includes lead workers and supervisors.
The duties and responsibilities of this position include but are not limited to:
• Prepares and maintains annual operating budget, secures financial records, prepares purchasing requisitions, verifies receipts of supplies ordered and received, and prepares necessary documents for payment according to LaGov guidelines.
• Supervises inventory of current state properties and adheres to the rules and regulations set forth in Policy 2424-81 (Section C).
• Serves as Time Administrator for Regional Office by utilizing SAFGUI/PTMW to run reports and verifying time data and that deadlines are met per policy. • Review payroll reports and support documents for accuracy to present for auditing purposes.
• Assists with shelter operations during emergencies and/or disasters.
• Utilizes AGPS/LaGov system for creating and maintaining orders for rental on copy machines and Pitney Bowes postage machines.
• Compiles statistical reports (weekly, monthly, quarterly, and upon request) for program management profiles.
Schedules and coordinates staff meetings. Attends meetings and in-service training to upgrade skills. Performs any duties not reflected in other duties but necessary for the smooth operation of the Regional Office.
• Serves as Fleet Manager for state-owned vehicles in Region 8 by collecting vehicle logs at the end of the month and preparing reports and submitting per protocol. Schedules vehicles for maintenance and completes forms and reports per protocol. Develops and maintains a scheduling calendar for reserving and use.
• Maintains a schedule to reserve conference rooms at Regional Office.
• Assists with telecommunication request, troubleshooting problems with phone system, and voicemail requests.
• Completes statistics and other pertinent information for Exposure Reports quarterly.
• Completes and submits the Office of Risk Management Property Exposure Reports twice per year.
• Serves as the coordinator for the maintenance and upkeep of the Regional Office for building and grounds.
• Schedules meetings and appointments as directed by the Regional Medical Director and Regional Administrator. • Disseminates information regarding trainings and meetings to appropriate staff.
• Schedules new employees for photo IDs and helps facilitate the onboarding of new employees.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
* Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
AC: Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.
1= I have no experience and/or am uncomfortable adapting to change
2= I have limited experience or require assistance to adapt to change
3= I can adapt to change
4= I can adapt to change and help others improve their ability to adapt to change
02
AC: Explain your rating by providing specific and relevant examples in the box below.
03
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
04
CE: Explain your rating by providing specific and relevant examples in the box below.
05
DPf: Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.
1= I have no experience and/or am uncomfortable displaying professionalism
2= I have limited experience or require assistance to display professionalism
3= I can display professionalism
4= I can display professionalism and help others improve their ability to display professionalism
06
DPf: Explain your rating by providing specific and relevant examples in the box below.
07
FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
1= I have no experience and/or am uncomfortable following policies and procedures
2= I have limited experience or require assistance to follow policies and procedures
3= I can follow policies and procedures
4= I can follow policies and procedures and help others improve their ability to follow policies and procedures
08
FPP: Explain your rating by providing specific and relevant examples in the box below.
09
WFI: Rate your ability to work with financial information based on our definition: The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization.
1= I have no experience and/or am uncomfortable working with financial information
2= I have limited experience or require assistance to work with financial information
3= I can work with financial information
4= I can work with financial information and help others improve their ability to work with financial information
10
WFI: Explain your rating by providing specific and relevant examples in the box below.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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