Job Information
Bill and Melinda Gates Foundation Project Manager in New Delhi, India
The Foundation
We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally.
The Team
The India Country Office (ICO) business team cluster works on behalf of the organization to ensure a robust country strategy, effective and efficient planning and management of program portfolios, and dynamic learning and adaptation to achieve goals in a sustainable manner. To this end, the cluster supports strategy development and reviews, implements fit-for-purpose business and portfolio performance management systems and processes. The cluster also provides efficient, timely, and predictable administrative support and promotes strong collaboration within and across foundation teams and external partners.
Application deadline: March 26th, 2025.
Your Role
The Project Manager, will be responsible for coordination, implementation and maintenance of a range of projects and activities in support of the investment life cycle portfolio management and business process management. The incumbent will serve as a support for grantee and vendor initiation, provide budget oversight and assist in financial analysis and reporting for select, complex investments and initiatives. The Project Manager will also serve as liaison across multiple internal teams and be responsible for quality assurance of portfolio management processes, help plan and implement team capacity strengthening efforts, and lead special projects for the business team.
The role will report to Senior Program Manager, Strategy, Planning and Management.
What You’ll Do
Project & Investment Management: Lead end-to-end investment processes on complex investments/portfolios, including managing key deadlines, tracking invoicing and deliverables, reviewing reports, and ensuring compliance with internal and external requirements. Lead quality assurance of processes including spot checks and reviews of investment making processes, documentation, communication etc. Lead special projects related to portfolio management, leadership reporting and knowledge management.
Portfolio Analysis and planning: Effectively manage and quality check data in financial databases and SharePoint, ensuring data integrity for accurate reporting and decision-making. Provide financial analysis and serve as a key resource for tracking budget targets and portfolio management to the Sr Program manager.
Strategic portfolio management support: Support assignments related to investment-making and portfolio efficiency. Assist with annual portfolio planning, management and review processes, onboarding, and cross-team learning initiatives.
Partner Collaboration: Work closely with investment owners, program teams, business partners, grantees, and vendors to facilitate complex investment execution, monitor portfolios, and provide insights for decision-making.
Process Improvement & Training: Identify areas for process enhancement, lead improvements, and provide training and coaching on tools, systems, and templates to ensure effective adoption.
Data Management & Insights: Support data analysis, including dashboard creation for portfolio insights. Maintain SharePoint and document management systems for streamlined operations.
Cross-Foundation Coordination: Assist in managing cross-team coordination forums, investment planning meetings, and collaboration with global business teams on process improvement initiatives.
Your Experience
Bachelor’s or other advanced degree with a minimum of 5 years of experience, or equivalent experience. Master’s in business administration/program management preferred.
Project management, portfolio management, program management, financial management, financial reporting, non-profit or related industry, and/or business experience preferred.
Expertise in process management, continuous improvement, ability to conduct QA/QC on documents and processes, financial analysis, and portfolio management, with strong knowledge of budgeting and data synthesis across multiple tools.
Ability to assess risks, synthesize complex information, and provide data-driven insights to support decision-making in a dynamic environment.
Strong interpersonal and communication skills to collaborate across diverse teams, manage confidential information with diplomacy, and build trust with internal and external partners.
Highly organized with the ability to manage multiple tasks, competing priorities, and tight deadlines while maintaining strong attention to detail and policy compliance.
Comfortable navigating ambiguity, cultural diversity, and evolving challenges with flexibility, efficiency, and a solution focused approach.
Advanced proficiency in Excel, SharePoint, and other web-based applications (e.g., Salesforce), with the ability to train and mentor junior staff on technical skills and business processes.
*Must be able to legally work in the country where this position is located without visa sponsorship.
Hiring Requirements
As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.
Candidate Accommodations
If you require assistance due to a disability in the application or recruitment process, please submit a request here.
Inclusion Statement
We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion — of voices, ideas, and approaches — and we support this diversity through all our employment practices.
All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.