Job Information
CUNY Accounts Payable Analyst in New York, New York
Accounts Payable Analyst
POSITION DETAILS
The Office of Budget and Finance (OBF) administers the accounting, accounts payable, and banking functions for all Central Administration offices and departments, while providing guidance to the University community on various financial practices and policies.
Reporting to the Accounts Payable Manager or their designee, the Accounts Payable Analyst will: process full cycle Accounts Payable functions for assigned departments within Central Office and all colleges under the Shared Service umbrella, provide direct support and assistance to the Accounts Payable team and Management on day-to-day processes, properly code and match vendor invoices for vouchering in CUNY first, respond to inquiries, and track vendor payment obligation. They will also assist with the delivery and development of training material relative to the Accounts Payable function in the Procure to Pay Module in CUNYfirst and will ensure training is consistent and compliant with New York State, New York City and University policy. Training will be delivered on a set schedule to the University community and as needed to Central Office and Shared Services Participants.
Duties include but are not limited to the following:
Processes Employee Fringe Benefits for the University and other specialty vouchers such as State Aid, Intra-City and Adjunct Health payments.
Reviews, tracks, and problem-solves items related to purchase order encumbrances, payment, and year-end reconciliations.
Assists in preparing reports and analyses related to payment and expense data.
Gathers information and responds to audit requests from the City, State and/or internal audit and external audit.
Coordinates with the Vendor Management Unit to enter new vendors into SFS/FMS and CUNYfirst.
Acts as a liaison between departments and vendors.
Works closely with end users, Procurement and Budget areas to ensure prompt payment and coordinates timely vendor payments.
Matches invoices to Receipts in CUNYfirst and obtains all required signatures and appropriate documentation to issue payments.
Maintains files and documentation thoroughly and accurately, in accordance with University assigned policy and accepted accounting practices.
NOTE :
Until further notice, this position is eligible for a hybrid work schedule.
QUALIFICATIONS
Minimum:
Bachelor's Degree required.
Preferred:
Degree in Accounting or business discipline preferred.
Higher Education experience a plus.
Knowledge of PeopleSoft/Oracle or other large ERP system is a plus.
Excellent oral, written communication, and organizational skills.
Solid interpersonal and presentation skills and the ability to work with diverse stakeholders at various organizational levels.
Detail-oriented and accurate with strong numerical analysis, evaluation, and research skills.
Ability to work productively as an individual contributor and collaboratively as a team member in a time-sensitive and customer-responsive office.
Strong organizational skills with ability to establish plans, manage a large and varied workload of assignments with conflicting priorities, ensuring work complete by set deadlines.
Ability to conduct trainings with established materials for the Procure to Pay Module in CUNYfirst.
Proficiency using computers and standard office, financial and relational database applications and systems, especially MS Excel (including pivot tables and VLOOKUP), Word, Power Point, Office 365 and SharePoint.
CUNY TITLE OVERVIEW
Performs financial analysis and administrative work related to College or unit accounting.
Prepares, reconciles and distributes expenditure and related accounting reports
Creates and maintains various spreadsheets related to financial analysis
Processes and tracks transactional entries
Provides support in the administration of various business operations
Coordinates with various departments on accounting matters
Monitors systems and operations to assure a smooth workflow
Performs related duties as assigned.
Job Title Name: Finance Coordinator
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
COMPENSATION AND BENEFITS
The salary range is $44,411 - $68,245 commensurate with qualifications, education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined.
The direct link to the job opening from external sources is:
https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=29990&PostingSeq=1
Current CUNY employees must apply through CUNYfirst Employee Self Service using their login credentials. After you login, click the Careers tile on the Employee
CLOSING DATE
April 19, 2025.
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
29990
Location
Central Office