Merakey Jobs

Description:

We are looking for an exceptionally effective, forward-thinking, and self-motivated individual to support three directors. This role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with professionals inside and outside the company are important. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture.

You will have ownership of busy executive calendars, requiring the ability to coordinate complex projects, meetings, and events. You must have a proven ability to plan ahead and manage time effectively, to quickly learn organizational structure and team objectives, and to adapt to this companies principles and environment. A good sense of humor is a must, as is the ability to be flexible and change direction at a moment’s notice, work in a team environment and build effective working relationships inside and outside the organization.

Responsibilities include:

• This team is very customer facing with lots of evets. Working with customers to schedule meetings and logistics for events

• Management of calendars and scheduling requirements

• Track and help drive completion of key deliverables, and follow up on outstanding items

• Act as a liaison for leader’s direct reports

• Schedule complex and cost-effective travel (domestic and international)

• Complete and file expense reports (for domestic and international travel)

• Drive team logistics; working with events teams to coordinate logistics

• Organize team events within budget guidelines, and act as a resource to partner with other assistants on events

• Close collaboration with departmental and EA peers

• Have fun at work and help others do the same

Basic Qualifications

• Two+ years of experience assisting at the executive level in a fast-paced environment

• Three+ years of experience supporting multiple executives

• US citizenship required

• Advanced knowledge of Microsoft Outlook, Excel, and Word, and PowerPoint

• High levels of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company

• Exceptional written, verbal, and interpersonal communication skills

• Ability to work effectively in a fast-paced, highly ambiguous environment

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.