Job Information
University of Pittsburgh Administrative Assistant II in Pittsburgh, Pennsylvania
Administrative Assistant II
Since 1896 the School of Dental Medicine has been educating students to take their places among the best dental practitioners in our region and across the country. Each day the school's faculty and staff contribute to its mission to advance the future of dental medicine through teaching, research and service. In addition to being a great place to work the University offers robust benefits including: *11 Paid Holidays, Paid Vacation, Sick and Personal Days * Additional Paid Time off (Winter Recess) during the period between Christmas and the New Year * Paid Parental Leave * Educational benefits for eligible employees, their dependents and spouse/domestic partner * Above-average Employer Contribution towards Medical, Prescription Drug, Vision, Life, STD, and LTD Insurance plans * A robust retirement savings plan option. Including 100% match on employee contributions of 3-8%(150% after vesting) and enhanced match for those nearing retirement * Free PAT bus pass.
Job Summary
Performs administrative assistant support work of moderate complexity.
Essential Functions
The Department of Oral & Maxillofacial Surgery works in the School of Dental Medicine and within the hospital setting and offers a four and six-year residency program in advanced surgical procedures. This position will be an administrative residency coordinator position to assist will all functions to oversee the residency program. Job duties will include but are not limited to: Scheduling meetings and managing calendars in coordination with others; providing logistical support during meetings and events, record meetings and distribute meeting notes, arrange special events. Answer phones, take messages and compose emails supporting messages. Work as a liaison between UPMC/GME office for resident matters. Coordinate travel arrangements and reimbursements for residents. Approve monthly resident payroll. Coordinate resident recruitment for OMFS. Oversee and maintain general files for and correspondence for the resident program. Coordinate and process all forms and tasks necessary for the matriculation of the residents. Generate monthly call schedule and master calendar schedule. Plan and organize the annual resident graduation activities.
Physical Effort
Physical demand is light.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Assignment Category: Full-time regular
Job Classification: Staff.Administrative Assistant II
Job Family: Administrative Support
Job Sub Family: Clerical
Campus: Pittsburgh
Minimum Education Level Required: Associate's Degree
Minimum Years of Experience Required: 3
Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule: Monday - Friday 8:00 a.m. - 4:30 p.m.
Work Arrangement: Monday - Friday 8:00 a.m. - 4:30 p.m.
Hiring Range: TBD Based Upon Qualifications
Relocation_Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Re uired Documents: Resume
Optional Documents: Not Applicable
PI260189803