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Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us .

This position will support multiple leaders within the Enterprise Applications & Platforms (EA&P) team - Information Technology. The Executive Associate will be responsible for multiple complex administrative tasks with minimal supervision including highly diverse project-focused duties and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment. The candidate must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.

Key Responsibilities

• Conservesleaderstime byreading,researching, and routingcorrespondence;draftingletters and documents;collecting and analyzinginformation;initiatingtelecommunications

• Calendar management as well as timely scheduling ensuring meetings are prioritized and occur within appropriate timelines across time zones (including international specifically India, UK and Switzerland)

• Coordinate complex multi-leg national/international travel including but not limited to hotel, flight / train, car rental, restaurant reservations etc.

• Input and adhere to Travel & Expense policies, monthly reconciliation of business expenses and reimbursements

• Responsible for scheduling, organizing leadership team meetings, extended leadership team meetings, staff meetings, coordinate agenda and distribute, catering and meeting logistics.

• Assists in constructing meeting agenda, meeting minutes & post meeting reports.

• Ensure manager’s preparedness for meetings (e.g., assemble meeting materials, assisting with PowerPoint presentations, & pre-reads)

• Administrative support to filing/records retention and other functions (as required)

• Schedule conference room usage

• Support departmental office space planning and office moves (as needed)

• Independently research complex inquiries to recommend solutions / escalate issues as appropriate

• Prioritize and complete support requests in a timely manner (i.e., facilities, etc.)

• Create and monitor work orders, purchase orders.

• Schedule interviews for candidates

• Support onboarding / offboarding on employees and contractors

• Prioritize activities and takes prompt action based on an understanding of policies and functional needs

• Maintains confidentiality of all corporate matters pertaining to area of responsibility.

• Maintains professional and technical knowledge by remaining current with BMS continuous learning modules

• Other duties related to the above within the company, as assigned

• Collaborate and partner with all administrative assistants within IT and other Departments to ensure business needs and goals are met

Qualifications & Experience

• High School degree, some college ordegreedesirable

• 7-8 years of administrativeorcomparableexperience;ExecutiveAssociateExperiencepreferred

• Proficient withMicrosoft Suite (Outlook, Word, Excel, PowerPoint)

• Proficient in Concur Travel and T&E, Ariba/SAP,SharePoint, Workday, Room Scheduler

• Must have strong interpersonal skills, be a team player and be willing to work in an environment where individual initiative and accountability to the team are required.

• Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants and external partners, across organizational levels and functions

• Responsive, sense of urgency, plans ahead (strategic) while executing on a day-to-day basis (tactical/operational); highly motivated to get things done, takes initiative

• Must have excellent, concise communication skills (written and oral)

• Must have a strong ability to take direction but also exercise judgment and independent thought

• High level of commitment and results orientation is required

• Proven ability to handle Confidential matters

• Must be able to represent the department in a professional manner to internal and external customers

• Must have flexibility with day-to-day workload and be able to handle changes to schedule with limited notice.

• Must be able to work with limited day-to-day supervision

• Strong organizational and analytical skills

• Ability to multi-task and adapt quickly to competingprioritieswhileremainingfocused

• Ability tolearnnewtools and systemsin an ever-evolvingenvironment

• Exhibits a positive workattitude and high productivity

#LI-Hybrid

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers

With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com . Visit careers.bms.com/ (https://careers.bms.com/eeo-accessibility) eeo-accessibility to access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

Company: Bristol-Myers Squibb

Req Number: R1581711

Updated: 2024-06-03 03:15:55.064 UTC

Location: Princeton-NJ

Bristol Myers Squibb is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, pregnancy, citizenship, marital status, gender expression, genetic information, political affiliation, or any other characteristic protected by law.