Job Information
Robert Half Administrative Assistant in San Diego, California
Description
Robert Half is assisting a respected nonprofit organization in their search for a detail-oriented, efficient, and mission-driven Administrative Assistant. In this role, you will play a vital part in supporting the organization’s operations, ensuring administrative tasks are completed accurately and promptly, and contributing to the nonprofit’s ability to deliver impactful services to the community.
Key Responsibilities:
Provide administrative support to leadership and staff by managing schedules, coordinating meetings, and maintaining calendars.
Prepare, proofread, and edit documents, reports, and correspondence to ensure professional accuracy.
Support programmatic efforts by organizing files, maintaining records, and ensuring compliance with organizational standards and government regulations.
Act as a liaison between internal staff and external stakeholders, including donors, volunteers, and community partners.
Plan and coordinate events, meetings, and fundraising initiatives, including venue arrangements, communications, and logistics.
Assist in the preparation of presentations and distribution of outreach materials.
Handle incoming calls and emails, directing inquiries to the appropriate team members with a friendly and professional demeanor.
Monitor and manage office supplies, ordering replacements as necessary and maintaining budgetary awareness.
Provide data entry support to track donations, program participation, or grant-related information.
Requirements
Experience: 2+ years of administrative experience, preferably in a nonprofit, community-based, or mission-driven organization.
Education: High school diploma required; Associate’s or Bachelor’s degree preferred.
Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with donor management software (e.g., Raiser’s Edge, Salesforce) is a plus.
Communication: Excellent verbal and written communication skills, with the ability to interact professionally with diverse audiences.
Organization: Strong attention to detail, organizational skills, and ability to prioritize and multitask in a fast-paced environment.
Collaboration: Team-oriented mindset with the ability to work independently when needed.
Mission Alignment: Passion for supporting the nonprofit’s mission and understanding of the importance of confidentiality and community projects.
Preferred Qualifications:
Experience coordinating events or assisting with fundraising campaigns.
Familiarity with nonprofit financial processes, including donations, grants, and expense tracking.
Previous work in a volunteer-supported or service-driven organization.
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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