Job Information
Amazon Executive Assistant, Ad Sales in Shanghai, China
Description
Amazon Ads is seeking a self-driven, customer obsessed, detail-oriented Executive Assistant to support 2-3 Directors on the International Sales team. In this role, you will be responsible for keeping the organization's leaders and teams organized, informed, and on task through meticulous calendar management, scheduling, and collaboration with other Executive Assistants.
This exciting role requires outstanding planning and communication skills. The right candidate will have a strong sense of ownership, bias for action, and be customer service-oriented. Impeccable attention to detail, good judgement, and the ability to meet tight deadlines while juggling multiple requests across global teams are critical to success. As is a high level of integrity and discretion in handling confidential information and professionalism dealing with senior executives inside and outside the company. This is a Shanghai based role.
Key job responsibilities
Complex calendar management and coordination of high-level internal and external meetings
Seamlessly manage detailed domestic and international travel itineraries, as well as expense reporting
Manage large event logistics (in-person and virtually) including catering, accommodations, and materials (e.g. All Team events, management courses, offsites, etc.)
Partner closely and proactively with Finance, HR, Recruiting, and EAs throughout the Ads org
Attend key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items
Manage team space, including moves and reconfigurations
Improve morale, helping recognize outstanding efforts, having fun at work, and encouraging others to do the same.
Basic Qualifications
3+ years of senior level leadership support, or 1+ years of Amazon experience
High school or equivalent diploma
Experience with Microsoft Office products and applications
Experience with executive level calendar management
Preferred Qualifications
Experience in a fast-paced, high-tech company
Experience managing multiple calendars
Proven ability to communicate effectively with a variety of groups including internal and external peers, partners, and senior leadership
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.