Merakey Jobs

Assistant Project Manager

Summary: The Assistant Project Manager supports the successful execution of projects by assisting in planning, coordinating tasks, managing budgets, and ensuring quality standards are met. This role involves maintaining effective communication between the project team, customers, and stakeholders, while also providing administrative support to ensure smooth project progression. The Assistant Project Manager plays a key role in mitigating risks, tracking expenses, and contributing to the overall success of the project by fostering teamwork and collaboration.

Responsibilities:

• Project Planning:Assist in developing detailed project plans, timelines, and work breakdown structures to ensure smooth execution.
• Task Coordination:Assign and manage tasks for team members, monitor progress, and ensure tasks are completed according to the project schedule.
• Budget Oversight:Track project expenses, identify cost overruns, and recommend cost-saving measures. Generate and process change orders promptly, ensuring no work is done without customer approval in writing.
• Communication:Serve as a liaison between project team members, customers, and the Project Manager, ensuring clear and effective communication throughout the project lifecycle.
• Risk Management:Identify potential project risks, propose mitigation strategies, and monitor their impact to minimize disruptions.
• Quality Assurance:Ensure that all project deliverables meet quality standards. Conduct daily inspections and document field notes after each inspection.
• Reporting:Prepare and present regular project status updates to customers, keeping them informed of progress, challenges, and timelines.
• Administrative Support:Manage project documentation, schedule meetings, prepare reports, and assist with various administrative tasks to ensure the project runs efficiently.
• Team Collaboration:Provide support to project team members, address concerns, and foster a collaborative work environment.
• Meeting Management:Organize and facilitate project meetings, set agendas, lead discussions, and document meeting minutes/notes.
• Sales Support:Attend estimate appointments, maintain professional communication with customers, and take high-quality "before" pictures for project documentation.

Qualifications:

• Education:Bachelors degree in Business Administration, Construction Management, or a related field (or equivalent work experience).
• Experience:At least 2 years of experience in project management or a related role, preferably in a construction or similar industry.
• Skills:
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and meet deadlines.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with project management software (e.g., Procore, Asana, Trello, or similar).
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.
• Knowledge:
• Familiarity with project budgeting, cost control, and contract management.
• Understanding of construction processes and safety protocols (if relevant to the industry).
• Knowledge of risk management and mitigation strategies.
• Other Requirements:
• Detail-oriented with a strong focus on quality and accuracy.
• Ability to adapt to changing project needs and timelines.
• Strong problem-solving skills and ability to resolve conflicts.
• Valid drivers license and reliable transportation.
• Project scheduling.

Job Type: Full-time

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Monday to Friday